Curriculum/ Library Policy
School property that is temporarily issued to students is expected to be returned in the same condition with consideration for normal “wear and tear” no later than the last school day of each school year. American Prep staff carefully records and inspects issued items, including digital equipment, calculators, textbooks, library books, musical instruments, and other materials. When a student is issued an item during the school year, it is the family’s responsibility to report any damage that may have escaped the school’s notice within 2 school days. Failure to do so will result in the assumption that any damage found occurred while under the current student’s care. Parents will be required to pay for all materials that are not returned, lost, or returned with damage.
Fines associated with unreturned, lost, or damaged items are NOT subject to fee waivers. APA will NOT accept replacement materials provided by parents. APA will work with families to provide options to help with the reduction of and payment of fines, including payment plans or the school may provide for a program of work the student may complete in lieu of the payment. American Prep may withhold the issuance of an official written grade report, diploma, or transcript of the student responsible for willful damage or loss until the fine has been resolved (53G-8-212(2)(a)). American Prep also reserves the right to seek payment through a collections agency if a fine has not been paid or resolved within 60 days of issuance for continuing students or immediately for unenrolled students.
School administrators should direct all communication regarding past due fines to parents and guardians.
- Check-out period for K-3: 2 weeks
- Check-out period for 4-12: 3 weeks, with 1-time renewal
- Students may check out up to 2 books.
- No daily fines are charged for overdue materials, but fines are assessed for lost or damaged books.
- Books will be declared lost after 30 days overdue. Parents will be notified of the cost of replacement.
- Once a book is declared lost, student check-out privileges will be adjusted accordingly until the book is returned or replacement costs are paid.
- Habitual loss or damage of books will result in the loss of library privileges.
- Parents have the right to waive access to library books at any time.
- Students should report any damages as soon as possible after damages are discovered. Failure to do so will result in the assumption that any damage found upon return occurred while under the current student’s care.
- Damage found on books upon return at any time during the school year beyond normal “wear and tear” that can be repaired will incur a repair fine according to the following:
- Cover repair $1
- Spine repair $1
- Page repair $.25 per page
- Page replacement $.50 per page
- Lost workbooks will be replaced at the cost of a new workbook, however, if a used workbook is available, a prorated cost will be charged.
- All fines will be paid to the school secretary.
- Replacements for lost and/or damaged books may only be purchased through the school’s curriculum specialist to guarantee the purchase of appropriate bindings, editions, and other requirements.
- Parents will be charged the replacement cost for lost or damaged books and a $2 processing fee for book covers and coding stickers.
- Parents may request a refund for a lost book that has been paid for if it was returned in good condition within the same school year. A check will be mailed within 3 weeks of request.
- Lost textbooks in good condition can be returned at any time, however, refunds will be issued only until the first day of the next school year.
- If a refund request is not made within 60 days, the funds will be donated to purchase other library or text books.